Support for tendering procedures
European legislation requires education institutions to issue a European tender for the purchase of ICT resources if the contract exceeds the statutory threshold value. Competitive tendering is also compulsory for amounts below the threshold value. SURFmarket takes over this purchasing process and handles the tendering procedure.
What is tendering?
In short, tendering is the procedure in which a client announces that he wishes to purchase a particular service from a supplier. Interested suppliers can then submit a tender. The submission period ends on a specified date and the client selects the supplier that is best suited to the assignment and requirements, awarding the contract to this supplier.
Advantages of purchasing collaboration
The joint tendering of ICT contracts offers a number of advantages for institutions:
- you can be confident that all contracts you purchase via SURFmarket comply with the most current laws and regulations;
- due to the large volume and shared knowledge, capacity and experience, we guarantee an optimal contract with the best price and terms;
- joint tendering allows you to save costs in your own purchasing process;
- contract management can largely be left to SURFmarket.
What does the purchasing process look like?
The purchasing process for ICT contracts takes place according to several phases, spanning the period between starting and actually executing a tender. These phases together form a complete tendering procedure:
- phase 1 Identifying needs
- phase 2 Specifying
- phase 3 Selecting
- phase 4 Awarding the contract