Registering and exchanging research information

It is important to ensure that information relating to academic research in the Netherlands is collected and exchanged in a structured and uniform manner. Against this background, under the open access programme, SURFmarket supports knowledge exchange, standardisation, innovation and cross-institutional projects.

The importance of collecting and exchanging research information

A standard procedure for registering research results is essential for obtaining a clear picture of academic research in the Netherlands. The government, financiers and the institutions are increasingly asking that the benefits of research for society be clearly stated. Current issues surrounding academic integrity equally play a role. Likewise, this is becoming ever more important for open access publications. There is a growing demand for quality and quantity in terms of open access where academic research in the Netherlands is concerned.

Current Research Information System

It is vital for institutions to have management information in-house concerning research results, open access or otherwise. Research results are usually recorded in a Current Research Information System (CRIS), an area which is currently in a state of flux. As a member of the Research Information special interest group (SIG), SURFmarket supports knowledge exchange and knowledge building in this area. Work is also being undertaken to standardise the procedure for recording and exchanging research information in a CRIS at both the national and international level.

National knowledge exchange

SURFmarket supports the Research Information SIG in its efforts to improve knowledge exchange in the Netherlands between the various parties involved in that field. Examples are the Dutch consortium of university libraries and the National Library of the Netherlands (UKB), the Netherlands Organisation for Scientific Research (NWO), the Netherlands Organisation for Health Research and Development (ZonMw), Data Archiving and Networked Services (DANS), an institute affiliated with the Royal Netherlands Academy of Arts and Sciences (KNAW) and the Association of Universities in the Netherlands (VSNU). In this context, SURFmarket also supports the Research Information Consultation (RIO) where CRIS system and/or repository administrators share their experiences and discuss relevant developments. This enables them to remain updated on developments at the various institutions.

In the second half of 2015 SURFmarket carried out a small-scale survey into the current status of CRIS in the Netherlands. A lot is happening in the field of CRIS at present. Many institutions are in the process of migrating to a new CRIS. It is therefore vital to exchange knowledge of the various transition projects. To update interested parties, SURFmarket reports on developments in conjunction with the institutions.

International knowledge exchange

Developments in the area of research information obviously occur not only in the Netherlands but also internationally. To stay up to speed on the latest international developments and to learn from other institutions, SURFmarket is a member of a number international organisations. An important organisation in this respect is euroCRIS.

Pilot project - exchanging research information

Following the transition to the new CRIS systems, a standard procedure for recording research information will be needed when research information is exchanged between various systems. In 2016 SURFmarket will therefore coordinate a pilot project for exchanging research information with a limited number of institutions: euroCRIS, VSNU and DANS-KNAW. The pilot project involves examining whether a standard data model can be designed. This will be based on previous work (NL CERIF) that all institutions can use in their own systems. The pilot project will result in a recommendation on the data model to be used. A second recommendation relates to how the data model will be implemented at the institutions and managed at the national level.

Start date
01 Jan 2015
Latest modifications 20 Apr 2017