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The most important points from the SURF Members' Council of 22 June 2022

The topics discussed during the Members' Council meeting of 22 June included SURF's annual report, the core package of services in 2023, and the new service provision agreement. In this message, you can read more about the most important points.
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The following topics were discussed with the Members' Council:

Annual report Cooperative SURF U.A. 2021

The Members' Council approved the Annual Report of the SURF U.A. cooperative for the year 2021. Appreciation was expressed for the way in which the services were provided in this second corona year too and the progress made with the transformation of SURF as a result of the merger. The high degree of transparency was welcomed. The annual report consists of the Annual Report of the Supervisory Board, the Annual Report of the Executive Board, and the Annual Accounts of the Cooperative SURF U.A. This year, the audit was carried out by Mazars. The auditor issued an approved report on the Annual Report.

The core package of services 2023

Every institution that becomes a member of SURF signs a membership statement that sets out the arrangements for collaboration within the cooperative. Each year, the Members' Council determines the core package of services. These are services that can be purchased exclusively from SURF, insofar as the institution wishes to make use of them. The Executive Board requests advice in advance from the SURF Portfolio Advisory Committee (SPA), which consists of two representatives at CSC level from all SURF sectors. Both the SPA and the (vice) chairmen of the CSC sector consultations gave positive advice regarding the Executive Board's intention not to change the core package. On this basis, the Members' Council adopted the core package of services 2023.

    1 Service agreement for 1SURF

    With the creation of the new SURF organisation, SURF drew up a new system of agreements that specify the relationship between SURF and service users, both members and non-members. A framework has been set up for this purpose whereby a single framework agreement applies to all members and purchasers, with reference to general terms and conditions and general processor's agreements in the case of data processing. These documents were discussed with a sounding board group of jurists from the members' side and external jurists (e.g. in the field of tendering) and approved by the Supervisory Board. During the Council of Members, the Council of Members also approved the framework and the accompanying documents.

    The process is now entering the next phase, in which framework agreements will be concluded with all institutions. First, each institution will receive a new framework agreement. After that, a set of new service level agreements will be offered to each customer, for the services that are purchased. This will follow from autumn 2022 onwards. Until the new service agreements are signed, the old ones remain in force.

    Governance: regulations of the Council of Members and the Supervisory Board

    The Board of Directors made some proposals for the governance of the Council of Members. These proposals were approved during the meeting. Draft regulations will be submitted to the next Council of Members.

    In addition, the Supervisory Board regulations have been updated. This document dated back to 2016 and has been brought up to date with current practice, about which the Council of Members had no questions.

    Membership application

    The Council of Members approved the accession of the 'CIBAP school of design' to the cooperative.

    Nomination by the Scientific Technical Council

    The Council of Members reappointed Prof. Peter Luijten for a second term as member of the Scientific Technical Council.  

      Price policy project

      A Members' Council committee was set up to think along with the Board of Directors about the subject of tariffs. This committee includes representatives from various sectors, with a member also representing the CSCs. The committee met with SURF on 20 June and responded positively to all the information that had been prepared and shared with the committee. In mid-July, more in-depth work will be carried out on the elaborations and scenarios. Based on the recommendations of this committee, the Executive Board will make concrete proposals for changes in the autumn of 2022.

      Digitalisation impulse

      After the Ministry of Economic Affairs granted the Education NL Digitalisation Impulse to the applicant, the Ministry of Education, Culture and Science, preparations for the implementation phase began. SURF has two roles in the Digitalisation Impulse: initiator and implementer. During the Meeting of Members, the Executive Board gave a presentation on the steps that had already been taken, such as setting up an interim steering committee, recruiting an independent chairman, and appointing a quartermaster for the programme and within SURF. An initial investigation has also been carried out into how the Digitalisation Impulse affects SURF as an organisation and what governance issues this raises. The Supervisory Board has been closely involved in the study and the decision-making process.

      Changes in the Council of Members

      • Marc van den Berg stepped down from the Members' Council . The Royal Library is now represented by Jan Willem van Wessel.
      • On behalf of the RIVM, Rob de Haan will be delegated to the Members' Council . 
      • Hans Nederlof RC stepped down from the Members' Council on 1 June.