Conference facilities at SURF
You can hire conference rooms from SURF at Hoog Catharijne (free of charge) in Utrecht or in the SURF Science Park building in Amsterdam for your conference or meeting. See the options.
Affiliated institutions and partners of SURF can use the conference facilities in the centre of Utrecht free of charge. We have rooms with a capacity of 8 to more than 60 people. Coffee, tea and water are provided free of charge. Comprehensive catering services can be ordered for a fee.
Conditions for free conference facilities
Affiliated institutions and partners of SURF can use our conference facilities in Utrecht free of charge. However, the subject of the meeting must be SURF-related. To give everyone the opportunity to hold a meeting at SURF, you can book a room up to 2 months in advance. You are not able to schedule meeting cycles. As we do not charge a room hire fee, we do ask that you leave the room clean and tidy in return.
Opening hours
Our conference room centre is open from 9 a.m. to 5.30 p.m. If you would like to organise a drink after the event, you can stay until 5.30 pm.
Booking conference rooms
For more information and to book conference rooms, please contact our Facility team by e-mail (zaalreserveringen@surf.nl) or call us on +31-887873000. Please include the following information about the meeting in your e-mail:
- Date
- Start and end time
- Number of participants
- If you require lunch or drinks
Available rooms
| Room number | Capacity |
| 3.1 | 18 persons |
| 3.3 | 20 persons |
| 3.4 | 12 persons |
| 3.5 | 40 persons |
| 3.6 | 8 persons |
| 4.1 | 10 persons |
| 4.3 | 10 persons |
| 4.4 | 12 persons |
| 3.3 and 3.5 | These rooms can be connected to each other and are then suitable for 60 people in a school format setting. This room can accommodate more people in theatre arrangement. |
- All rooms are equipped with a beamer and screen.
Dining, drinks, snacks
Coffee, tea and water are available free of charge at the coffee machines. You can also order a lunch and/or a drink with your room reservation, for which a fee will be charged.
Accessibility SURF Utrecht
- We advise you to come to SURF by public transport.
- There are car parks nearby. See route description.
- SURF does not have its own parking facilities, nor does it have exit tickets for the car parks.
Meetings at SURF in Amsterdam
You can hire conference rooms in the SURF Science Park building in Amsterdam for your conference or meeting. We have 3 rooms of different capacities, accommodating 12 to 50 people. Coffee, tea and water are included in the price. Comprehensive catering can be ordered for an extra fee.
Booking conference rooms
For more information and to book conference rooms, please contact reception via facilitair@surf.nl or telephone 020 800 13 00. Please provide the following information about the conference/meeting by e-mail:
- Date
- Start and end time
- Number of participants
- If you require lunch or drinks
Opening hours
The SURF Science Park building is open from 9 a.m. to 5.30 p.m. If you would like to organise a drink after the event, you can stay until 5.30 pm.
Available rooms and rates
A flexible wall allows you to transform two conference rooms into one large room. The arrangement of the conference furniture is flexible per room, so you can make optimal use of the space(s). The rates are as follows (Coffee, tea and water are included):
| Meeting room | Per Hour | Half day | Full day |
|---|---|---|---|
| Conference room (12 persons) | EUR 45 | EUR 160 | EUR 300 |
| Conference room (12 persons), rate for tenants Science Park 140 (20% discount) | EUR 36 | EUR 128 | EUR 240 |
| Double conference room (24 - 50 persons) | EUR 80 | EUR 280 | EUR 520 |
| Double conference room (24 - 50 persons), rate for tenants Science Park 140 (20% discount) | EUR 64 | EUR 224 | EUR 416 |
Facilities
- Conference rooms are equipped with:
- Projector with electrically operated projection screen or mobile television screen
- HDMI/VGA connection
- WiFi
- VoIP connection
- Electricity connection under the conference table(s)
- Air conditioner
Optional (please specify when booking, if necessary):
- Conference phone
- Flipchart
- Other office supplies
- Additional seats
Dining, drinks, snacks
There is a coffee machine and refrigerator in the pantry. Small groups can obtain coffee, tea and water here. We recommend that larger groups ask for large pots of coffee or tea in advance at the reception. You can also organise a lunch or a refreshment in the pantry. For information about ordering lunch or drinks, please contact our reception at facilitair@surf.nl or telephone 020 - 800 13 00.
Accessibility of SURF Amsterdam
The SURF Amsterdam location is easily reached by public transport or car. You can park on the premises. See the extensive information about accessibility and parking.
Dining, drinks, snacks
There is a coffee machine and refrigerator in the pantry. Small groups can obtain coffee, tea and water here. We recommend that larger groups ask for large pots of coffee or tea in advance at the reception. You can also organise a lunch or a refreshment in the pantry. For information about ordering lunch or drinks, please contact our reception by e-mail or telephone 020 - 800 13 00.
Accessibility of SURF Amsterdam
The SURF Amsterdam location is easily reached by public transport or car. You can park on the premises. See more information about accessibility and parking.