Meeting facilities at SURF
SURF has meeting facilities for members at Hoog Catharijne in Utrecht or at the SURF Science Park building in Amsterdam. Below you will find more information on the conditions and possibilities.
Conditions for using the meeting facilities
To use our meeting facilities, a number of conditions must be met:
- You work for an institution affiliated to SURF.
- SURF must be substantively or otherwise involved in the subject of the meeting. This means that a SURF colleague is participating and/or is the contact person for the reservation.
- You can book a room up to 2 months in advance.
- As we do not charge room rent, we do ask, in return, that you leave the room as you found it.
Meetings at SURF in Utrecht
Opening hours
Our meeting facilities can be used from 9 a.m. to 5 p.m.
Booking meeting rooms
For more information and to book meeting rooms, please send an e-mail to zaalreserveringen@surf.nl. Please include the following information about the meeting by e-mail:
- your contact at SURF
- date
- start and end time
- number of people
- whether you would like to have lunch or drinks
If a room is available, we will place the room on option. We will send you a reservation form (in Dutch). As soon as we receive this completed form, the reservation is final.
Available rooms and facilities
At 3.3 and 3.5, a flexible wall makes it possible to turn 2 meeting rooms into 1 large one. The other rooms have a fixed layout.
- 3.4 is suitable for 12 people
- 3.3 is suitable for 20 people in a square configuration
- 3.5 is suitable for 40 people in a school layout
- 3.3 and 3.5 combined can accommodate 60 people in a school set-up
- 3.6 is suitable for 8 persons
- 4.1 is suitable for 10 persons
- 4.3 is suitable for 10 persons
- 4.4 is suitable for 12 persons
Facilities
The meeting rooms are equipped as standard with:
- presentation screen with HDMI/VGA connection
- Logitech Rally hybrid set which you connect to your laptop with 1 USB-A cable and 1 HDMI cable (possibly with Hub)
- wifi
- flipchart
Food, drinks, drinks
You can get coffee, tea and water for free from the coffee machines. It is also possible to order lunch and/or drinks with your room reservation, the cost of which we will charge.
- Lunch for €10.43 p.p.
- Soft drinks for €4.75 p.p.
- Drinks with soft drinks, beer, wine, crisps and nuts for €8 p.p.
How to reach SURF Utrecht
- We recommend coming to SURF by public transport.
- There are car parks nearby. See the directions.
- SURF has neither its own parking facilities nor exit tickets for the car parks listed in the directions.
Meetings at SURF in Amsterdam
Opening hours
Our meeting facilities can be used from 9 a.m. to 5 p.m.
Booking meeting rooms
For more information and to book meeting rooms, please email zaalreserveringen@surf.nl. Please include the following information about the meeting in your e-mail:
- your contact at SURF
- date
- start and end time
- number of people
- whether you would like to have lunch or drinks
If a room is available, we will place the room on option. We will send you a reservation form (in Dutch). As soon as we receive this completed form, the reservation is final.
Available rooms and facilities
Available rooms
A flexible wall makes it possible to turn 2 meeting rooms into 1 large meeting room.
- Meeting room 1 is suitable for 12 persons
- Meeting room 2 is suitable for 16 persons
- Meeting room 3 is suitable for 16 people
- Meeting room 1 and 2 combined can accommodate 24 people in U-arrangement and 50 people in theatre arrangement
Facilities
The meeting rooms are equipped as standard with
- presentation screen with HDMI/VGA connection
- Logitech Rally hybrid set which you connect to your laptop with 1 USB-A cable and 1 HDMI cable (possibly with Hub)
- wifi
flipchart
Food, drinks, drinks
You can get coffee, tea and water for free from the coffee machines. It is also possible to order lunch and/or drinks with your room reservation, the cost of which we will charge.
- Lunch for €12.41 p.p.
- Soft drinks for €4.75 p.p.
- Drinks with soft drinks, beer, wine, crisps and nuts for €8 p.p.
How to reach SURF Amsterdam
You can easily reach SURF Amsterdam by public transport or by car. You can park on site and exit cards are available at reception. View the detailed information on accessibility and parking.