Starting with edubadges

Do you want to get started with edubadges in your educational context? Do you already have a concrete idea for edu badges within a subject, faculty, department or institution-wide? This step-by-step plan is intended for staff at MBO, HBO or WO institutions who would like to start awarding edu badges to students.

Twee studenten in een open hal met een laptop

Connecting to edubadges

Before you can start, your institution must be connected to the edubadges platform. On this page you can check the overview of the institutions that are connected.

Connected institutions

Universities

  • Erasmus University Rotterdam
  • Maastricht University
  • University of Groningen
  • Tilburg University
  • TU Delft
  • TU Eindhoven
  • University of Twente
  • University of Utrecht
  • VU University Amsterdam
  • Wageningen University Research

Universities of Applied Sciences

  • Aeres University of Applied Sciences
  • Avans
  • Breda University of Applied Sciences
  • Fontys Universities of Applied Sciences
  • The Hague University of Applied Sciences
  • HAN University of Applied sciences
  • Hanze University of Applied Sciences Groningen
  • HAS University of Applied Sciences
  • University of Applied Sciences Amsterdam
  • University of Applied Sciences Inholland
  • University of Applied Sciences iPabo
  • Marnix University
  • University of Applied Sciences Rotterdam
  • Saxion University
  • University of Applied Sciences Utrecht
  • Hotel School
  • NHL Stenden University of Applied Sciences
  • Thomas More University of Applied Sciences
  • Windesheim University of Applied Sciences
  • Zuyd University of Applied Sciences

MBO institutions

  • Albeda
  • Deltion College
  • VISTA College
  • mboRijnland

If your institution does not have access you will see below the steps required to connect to the edubadges platform.

SURFdashboard

You can get started if your ICP (SURF Institution Contact Person) or BVI (SURF Competent Institution Contact Person) in SURFdashboard:

  • applied for the edubadges service
  • has designated an edubadges-institution-admin

The ICP or BVI will receive an e-mail request from the edubadges team to arrange these matters. Naturally, you will receive a copy of this and we will let you know when it has been done.

Applying for edubadges services

Requesting SURF services in the SURFdashboard is the responsibility of the ICP (SURF Institution Contact Person) or BVI (SURF Competent Institution Contact Person). The ICP or BVI can also see the costs and sign the necessary contracts in the SURFdashboard.

Rates

  • For every higher education institution (colleges and universities) affiliated to SURF, the service is part of the basic package and available. If the tariff is adjusted, this is done at the annual tariff changes in January. To use edu badges, the higher education institution must sign the appendix to the user agreement.
  • For MBO and other sectors affiliated to SURF, edubadges is an additionally purchased service. This means that your institution must sign an appendix to the user agreement and that use of the service is invoiced additionally.

Appoint and register edubadges institution admin

In order to organise the distribution of edubadges, each institution needs an edubadges-institution-admin. The ICP or BVI appoints an edubadges institution administrator and registers him/her in the SURF Dashboard. The edubadges institution admin owns the institution data within the edubadges platform and is entitled to assign and manage roles and rights. Thus, the institution admin has an overview of all initiatives and prevents proliferation of edubadges within an institution.

What does the edubadges institution admin do?

One-off

  • Sets up the initial structure of edubadges and the associated roles and rights.
  • Supplies necessary information about your institution (logo, description, etc.).

Structural

  • Maintains overview of institution edubadges initiatives, ensures they fit within the institution structure and are in line with each other.
  • Manages the institution data.
  • Agrees with the edubadges case manager on how best to set up the desired badge structure so that it is in line with other edubadge initiatives within your institution (link-in-pin function).
  • Assigns roles and rights to colleagues within your institution via the 'invite' function and keeps an overview of these assignments.
  • Advises and instructs admins at lower levels.
  • Is point of contact for SURF.

Who is best placed to fulfil this role?

This person can come from different departments of the organisation, depending on how the organisation is set up and operates, and where the issuing and management of the edubadges structure is invested. This could be a functional manager of the education systems, or an employee in student administration.

Setting bases according to the AVG

In this step, the institution aligns the bases for issuing edubadges and the required statements that students must approve in the edubadges platform when applying for their first edubadge. These bases may differ for each type of edubadge (formal/non-formal). In this declaration, students can read how their educational institution and SURF handle their personal data and can agree to the processing thereof.

What needs to be arranged?

SURF's privacy officer will make an appointment with the data protection officer/security officer/privacy officer within your institution to help make the choice and coordinate the statements. Prior to this, he will send an e-mail explaining the choices. SURF provides standard texts for each variation. Your institution is free to adapt these or provide other texts.

Once the institution has determined the basis and the statements have been drawn up, SURF sets this up at institutional level in the edubadges platform.

Because of the above-average impact on the primary process (compared to other SURF services), relevant privacy officers (e.g. privacy officer and/or data protection officer) of the institution are explicitly involved in this connection process. Where edubadges differs from other SURF services is that the application of edubadges is much more dependent on educational objectives. As a result, AVG-related choices (e.g. foundations) are made on the basis of these purposes, and these choices may differ per purpose and/or institution.

To suit the different situations at institutions, the edubadges service supports different bases.

SURFconext

Once the previous steps have been completed, SURF will ensure that you can log into the edubadges platform www.edubadges.nl via your institution account .

Creating institution admin in edubadges

SURF creates your institution in the edubadges platform and then invites the edubadges institutionadmin via email to accept his or her new role and rights of institutionadmin.

The institutionadmin logs in, accepts the terms of use and can start working on his or her own. The institution admin fills in your institution's metadata fields (including the institution logo and a description) and then he or she can distribute roles and rights to colleagues.

If necessary, SURF's edubadges team will make an online appointment with the institution's administrator to explain the options and set up the desired structure together.